RFP: Johnson Land Bridge Engineering Assessment

Town of Washington, Vermont
Request for Proposals (RFP)
Engineering Assessment of Abutment Walls – Johnson Lane Bridge
Date Issued: August 21, 2025
Site Visit: September 17, 2025 @ 8am
Proposal Due Date: October 7, 2025 by 3pm
Bid Opening: October 7, 2025
Bid Review and contract awarded: no later than October 14, 2025
Project Completion: preferred by May 1, 2026

1. Introduction
   The Town of Washington, Vermont is soliciting proposals from qualified engineering firms for a
   comprehensive structural assessment ofthe abutment walls for bridge #1 (gps: 44.10072, –
   72.46347) located on Johnson Lane. Both abutment walls experienced erosion and significant
   stone displacement as a result of the July 2023 flood. The Town seeks professional services to
   determine the structural stability ofthe existing walls and to provide recommendations for
   necessary repairs or reconstruction in accordance with current Vermont Agency of
   Transportation (VTrans) bridge standards.
   This project is being funded through the State of Vermont Department of Transportation and is
   intended to provide a long-lasting, weather adaptive, and cost-effective repairs to the structure
   that supports the safe passage of low-volume vehicular traffic, including emergency and
   maintenance vehicles.

2. Scope of Work
   The selected firm will be expected to provide the following services:
   Site Inspection & Documentation

• Perform a field assessment of both abutment walls.

• Document existing conditions with photos, notes, and structural observations.
  Structural Assessment

• Evaluate the structural integrity and stability of the existing walls.
  Ο Assess the extent of erosion and stone displacement.
  Ο Determine whether the damage poses an immediate safety risk.

• Engineering Recommendations

• Provide short- and long-term recommendations for stabilization or reconstruction.

• Develop recommendations for repair or replacement.

• Identify compliance gaps with current VTrans bridge standards.

Reporting
o Submit a written engineering report summarizing findings, including diagrams or
sketches.

• Include cost estimates for recommended remediation options.

• Present findings to the Selectboard or designated municipal staff as requested.

1. Proposal Requirements
   Interested firms should submit a proposal that includes:
   Firm background and relevant experience with bridge assessments, especially those
   involving drystone abutment walls.
   Qualifications of key personnel assigned to this project.
   Description of the approach to the scope of work.
   Timeline for completing the assessment and report.
   A detailed fee proposal (lump sum or hourly with estimated hours).
   At least two references from similar projects.

2. Site Visit
   An optional site visit will be held on Wednesday, September 17th at 8am. We will meet at the
   bridge, roughly 250′ southwest ofwhere Johnson Lane breaks from MacDonald Road (gps:
   44.100588, -72.463691).

3. Evaluation Criteria
   Proposals will be evaluated based on the following:
   Demonstrated experience and qualifications 25%
   Understanding of project scope and proposed approach 20%
   Proposed timeline and availability 20%
   Cost effectiveness and value 20%
   References and past performance 15%
   The Town reserves the right to reject any or all proposals, and to award the contract in the best
   interest of the community.

1. Optional Bidder Interview and Evaluation Meeting
   Following the submission deadline, the Selectboard reserves the right to schedule an evaluation
   meeting and/or to establish a three person committee with representation from the Road
   Foreman, Road Supervisor and one additional Selectboard member to evaluate all bids and make
   a recommendation to the Selectboard within seven (7) calendar days.
   The evaluation meeting, if held, will serve as an opportunity for the Selectboard to:

• Ask clarifying questions of one or more respondents;
  Evaluate presentations or proposals in greater detail;
  Facilitate open discussion on project approach, timeline, and capacity;
  Score and compare bids in accordance with the evaluation criteria outlined in this RFP.
  Respondents will be notified in advance if such a meeting is scheduled and are expected to make
  appropriate representatives available if invited.

1. Submission Instructions
   Submit sealed proposals by October 7, 2025 at 3:00 pm to:
   Town of Washington
   Johnson Lane Bridge Engineering Study
   2895 VT Route 110
   Washington, Vermont 05675
   Electronic submissions and late proposals will not be accepted.
   Qualified small, minority, and veteran-owned businesses, women’s business enterprises, and
   labor surplus area firms are encouraged to submit bids. The Municipality is an Equal
   Employment Opportunity employer.

2. Contact Information
   Questions regarding this RFP must be directed to Road Foreman, Stuart Coburn (802-522-0132).

3. Additional Information
   이
   All structural assessments should conform to VTrans codes and standards for bridges
   The engineer is responsible for safety at the job site.
   The selected engineer will be required to comply with State contract provisions.
   8.1.23 Hydraulic Study For Johnson Lane Bridge #1 (Appendix A)
   Issued by:
   Town of Washington, Vermont